All major sections begin at the left margin.ġ. (e) Separate each major section by using numbered paragraphs and lettered or numbered subparagraphs with clear headers. Don't use apostrophes to form the plurals. Type acronyms in upper case letters without periods. The first time an acronym is used in a document, spell it out and follow it with the acronym in parenthesis.Ģ. Use only those acronyms, abbreviations, and brevity codes your reader will understand. (d) Acronyms, abbreviations, and brevity codes.ġ. (c) Single-space the text, and double-space between paragraphs. (a) Begin the first paragraph on the third line below the subject line. Skip two spaces and begin typing your subject. ![]() (g) Type SUBJECT: flush left on the second line below MEMORANDUM FOR. MEMORANDUM FOR Commander, Combined Arms Center and Fort Leavenworth, Fort Leavenworth, KS 66027 If the address line extends to a second line, indent the second line to start under the third letter of the word after FOR. (f) Three lines below the office symbol line and beginning at the left margin type MEMORANDUM FOR followed by the address line. If you abbreviate the month use upper and lower case letters and also abbreviate the year. (e) Type the date of signature flush right on the same line as the office symbol. This number indicates where to file the document. (d) In parenthesis two spaces after the office symbol add a Modern Army Recordkeeping System (MARKS) number. (c) List the office symbol of the originating office or unit flush left two lines below the seal, three lines above the MEMORANDUM FOR line. (b) Put the suspense date at the right margin on the same line as the "Reply to Attention Of" or one clear space above the date of the memorandum. (a) Use letterhead stationery for the first page only. ![]() Second, a signature block appears for each party entering into the agreement or understanding. First the phrase "MEMORANDUM OF AGREEMENT" or "MEMORANDUM OF UNDERSTANDING" appears on the second line below the seal. The format is the same as the memorandum except for two changes. The Memorandum of Agreement (or the Memorandum of Understanding) is to document agreements or understandings. (3) The Memorandum of Agreement (or Understanding). Its format is the same as the informal memorandum, except the word "RECORD" appears in the place of the addressee. The purpose of the Memorandum for Record (MFR) is to document conversations, meetings, and other events for future reference. Its format is the same as the formal memorandum, except that you do not use letterhead stationery. Commands use the informal memorandum to communicate informally within a unit, organization, or agency. Three common modifications are the Informal Memorandum, Memorandum for Record, and Memorandum of Agreement (or Understanding). However, critical reasoning, creative thinking, the five steps of effective writing, and elements of style are common to all memorandums. ![]() ![]() You can modify the basic format to create the various other types of memorandums used in the Department of the Army. It is used to correspond formally (internally and externally) with any command, staff, or activity within the Department of Defense.ī. The basic format for Army correspondence is the formal memorandum. In this lesson we will review the informal memorandum, the staff study, and the decision paper.Ī. Army Regulation 25-50, Preparing and Managing Correspondence, gives specific guidance on the many correspondence formats used by the Army. Identify the basic parts of a staff study and a decision paper and their purposes in Army correspondence.ĪR 25-50, Preparing and Managing Correspondence and DA Pamphlet 600-67, Effective Writing for Army Leaders.ġ. You may use Lesson 5, Some Specific Guidance on Army Correspondence, which explains these concepts. Given several questions relative to a review of the staff study and decision paper, and their parts and purpose. Name and define the parts of a memorandum, the staff study and the decision paper. When you have completed this lesson, you should be able to perform the following task. SOME SPECIFIC GUIDANCE ON ARMY CORRESPONDENCE
0 Comments
Leave a Reply. |